PUBLIC NOTICE
VILLAGE OF ELIZABETH
SURPLUS PROPERTY
for SALE
The Village of Elizabeth will be selling movable surplus property with a minimum bid. The Surplus Property is 1 Window AC Units (220)(AC#2). The minimum bid for these units is set at $75.00 each. Surplus Property also is 3 Natural Gas Heaters (H#1, H#2, H#3) with minimum bid set at $75.00 each. Sealed Bids will be accepted at the Village Hall until March 8, 2024 at 12noon, then opened during the Council Meeting at 6:30pm on March 11, 2024 located at Community Center, 210 Main Street, Elizabeth, LA.
Please post your name and “AC Unit” along with # or “Gas Heater” along with H#1, H#2, OR H#3) only on front of sealed bids. All contact information please list inside along with your bid. If bidding on both AC unit and Gas Heater, please put bids in separate envelopes marked appropriately.
The Village of Elizabeth shall reserve the right to reject any and all bids and remove the item of movable property from sale prior to opening of bids. Any questions, please call the Elizabeth Village Hall at 318-634-5100, Monday-Thursday, 8am-3pm, closed 12n-1p for lunch and Fridays, 8am-12n.
(PUBLISH: FEBRUARY 22, 2024)1T
PUBLIC NOTICE
NOTICE TO BIDDERS
SP# 8772
Sealed bids will be received by the Procurement Section of the Division of Administration, 1201 N. 3rd. St., 2nd. Floor, Suite 2-160, Baton Rouge, Louisiana, at 10:00 A.M. for the following:
RFx No. 3000022311, *Mand. Site* Mobile Homes for DOC – ACC, 3/12/24
Bid proposal forms, information and specifications may be obtained by accessing the bid number in LaPac at www.doa.Louisiana.gov/osp or from the procurement section listed above. No bids will be received after the date and hour specified. The right is reserved to reject any and all bids and to waive any informalities.
Tom Ketterer
Director of State Procurement
FAX (225) 342-8688
(PUBLISH: FEBRUARY 29, 2024)1T
PUBLIC NOTICE
NW ALLEN PARISH WATERWORKS DISTRICT
MEETING
February 12, 2024
The regular meeting of the NW Allen Parish Waterworks District was called to order at 5:30pm, on Monday, February 12, 2024, at the Water District Office by Joy Williams. A prayer was given by Charles Morrow. The Pledge of Allegiance was repeated. The January 8, 2024 minutes were approved as read.
Present: Don Dowies, Charles Morrow, Joshua Thompson, Joy Williams, Dustin Kisting, and Penny Johnson
Absent: Shirley Stanton
Guests: Tony Sonnier, Louisiana Rural Water Association, Glenn Turner, P. E., Meyers, Meyers, Lecroix, & Hixon, and Adam Johnson, who was interviewing for an Operator Training position.
Operator’s Report: Dustin Kisting reported that the Griner Drilling Company invoice for the booster pump work, was 100% higher than the estimate.
He discussed that the new VDF at the North Tower Well is still not communicating with the VDF at the Fairview Well.
New Business:Tony Sonnier, LRWA, presented the Board with the results of our Rate Study. His recommendation was that we raise our rates, and each year add a 4% increase. After much discussion, Charles Morrow made a motion to adopt the recommended rate increase. Joshua Thompson seconded, and all agreed. Joshua Thompson made a recommendation to increase our rates annually by 4% each year. Don Dowies seconded, and all agreed. Upon approval from the USDA, the rates will be adjusted as follows (Without the $1.00 Safe Water Drinking Fee or Leak Insurance):
From Current Rates
Residential
$25.00 for the 1st 2,000 gallons
$6.50 per 1,000 gallons thereafter
Commercial
$60.00 for the 1st 5,000 gallons
$6.50 per 1,000 gallons thereafter
To: Proposed Adopted Rates – without the 4%
Residential
$25.00 for the 1st 2,000 gallons
$8.00 per 1,000 gallons thereafter
Commercial
$65.00 for the 1st 5,000 gallons
$9.00 per 1,000 gallons thereafter
To: Final Adopted Rates-with the 4% 2024 annual increase
Residential
$26.00 for the 1st 2,000 gallons
$8.32 per 1,000 gallons thereafter
Commercial
$67.60 for the 1st 5,000 gallons
$9.36 per 1,000 gallons thereafter
These rates will go into effect at the first billing cycle after USDA approval. Thereafter, the 4% annual increase will be made at the beginning of each Fiscal year (January 1). A rate study will then be conducted every 5 years as recommended by the LDH Accountability Grade Rule.
Don Dowies made a motion to pay for Dustin Kisting to go to training, the week of May 13-16, 2024, and take his Class 2 Treatment Test on May 17, 2024. Joshua Thompson seconded. All agreed.
Don Dowies made a motion to hire Adam Johnson as an Operator Trainee. Charles Morrow seconded. All agreed.
Old Business: Glenn Turner, P. E. gave us an update on the Filter’s Project.
Office Manager Report: There were 583 active customers during the month of January.
Don Dowies made the motion to adjourn. Charles Morrow seconded. All agreed.
The next scheduled meeting will be held at 6:00 pm on March 11, 2024.
Joy Williams, President
Attest by:
/s/ Penny M. Johnson
Office Manager
(PUBLISH: FEBRUARY 29, 2024)1T
PUBLIC NOTICE
Village of Elizabeth
MEETING
February 12, 2024
Public Council meeting was held 2/12/24 at 6:30pm at the Elizabeth Community Center, 210 East Main Street, Elizabeth, LA. The notice of Meeting having been duly posted in accordance with requirements, the meeting was called to order by Mayor Green at 6:30pm. Opening prayer led by Ken Kelly, then Pledge of Allegiance and roll call by Mayor Green.
Mayor, Council and Staff Present: Mandy Green, Mayor; Ken Kelly, Council; Stacy Weldon, Council; Mea Dillehay, Council; Denise Lee, Clerk; Crystal Hunt, Code Compliance; Heather Sutton, Attorney; Glenn Turner, Village Engineer; Brandon Sweat, Fire Chief; Steven Self, Asst Fire Chief; Council and Staff Absent: Shane Ware, Police Chief;
1. Mayor Green requested for any public comments on agenda items. No comments.
2. Mayor Green requested to add to Item 8. Code Compliance- 509 Main Street, Jennifer Perry to speak on behalf of Fannie Mae and Barbra Difulco Real Estate. Ken Kelly made a motion to add to the agenda. Stacy Weldon seconded. Ken Kelly-yea, Stacy Weldon-yea, Mea Dillehay-yea for a unanimous vote to add to the agenda. Mayor Green requested any public comments. None given.
3. Mayor Green requested to make a change to Item 10B.- not appoint Lorrie Odom as Fire Department Treasurer, but for the council to adopt Resolution 112-2024 which creates a position for the Fire Department Treasurer. Ken Kelly made a motion to make this change, Stacy Weldon seconded. Ken Kelly-yea, Stacy Weldon-yea, Mea Dillehay-yea for a unanimous vote to make this change. Mayor Green requested for any public comments. None given.
4. Mayor Green requested to add to the agenda Item 7C. for council to adopt Resolution 111-2024 to award bid for Sewer Improvements. Stacy Weldon motioned to add, Mea Dillehay seconded. Ken Kelly-yea, Stacy Weldon-yea, Mea Dillehay-yea for a unanimous vote to add to the agenda. Mayor Green requested any public comments. None given.
5. APPROVAL OF MINUTES & AGENDA
A. Ken Kelly made a motion to approve minutes from 1/8/24 and 1/11/24 meeting. Stacy Weldon seconded. All in favor.
B. Stacy Weldon made a motion to approve the agenda with the changes and additions. Ken Kelly seconded. All in favor.
6. Homeland Security Report
A. Lt. Chris Oakes- Communications & Homeland Security Director came forth and spoke about the Hazard Mitigation Plan for Allen Parish and explained the process and the importance of this plan in times of disaster. Ken Kelly made a motion to adopt Resolution 110-2024 Allen Parish Multi-Jurisdiction Hazard Mitigation Plan. Stacy Weldon seconded. All in favor.
7. ENGINEER’S REPORT
A. Glenn Turner came forth and briefed about the bids received for the ARPA/WSP Water Well Improvements Project. 2 bids were received. He gave recommendation for contract to be awarded to the lowest responsive, responsible bidder to Continental Drilling and Service, Inc. Ken Kelly made a motion to adopt Resolution 106-2024 to award bid for the ARPA/WSP Water Well Project to Continental Drilling and Service, Inc. for base bid of $298,717.00, plus Additive Alternate No. 1 in the amount of $2,850.00 for total awarded contract price of $301,567.00, contingent upon concurrence of the funding agency OCD and subject to availability of funds. Stacy Weldon seconded. All in favor.
B. Mr. Turner gave update on the other grants in progress.
C. Mr. Turner stated that bids were received for the FY 22 LCDBG Sewer Improvements Project. Recommendation given for the lowest, responsible bidder of Womack and Sons Construction Group, LLC for base bid of $1,083,637.00. Ken Kelly made a motion to adopt Resolution 111-2024 to award bid to Womack and Sons Construction Group, LLC for base bid of $1,083,637.00. Stacy Weldon seconded. All in favor.
8. CODE COMPLIANCE
A. Crystal Hunt stated that she had not received notice on the property compliance for 509 Pine Street, Parcel 0550015450, M.Smith. A neighbor that was present reported that someone had purchased the property and had been cleaning on the property. Ken Kelly made a motion to table discussion until next meeting to allow Crystal time to research further with owner. Stacy Weldon seconded. All in favor.
B. Jennifer Perry with Barbra Difulco Real Estate gave status of the 509 Main Street property that is currently out of compliance. She noted that companies that was supposed to be assisting with compliance had not relayed the notices issued by the Village to her. Now she has currently been notified and is working on compliance. She stated that she is working with someone to remove the mobile home on the property approximately by the end of the month. There will be something done with the property but she will notify the village when she receives notice of the plans. Stacy Weldon made a motion for Crystal to follow up with the progress. Mea Dillehay seconded. All in favor.
C. Crystal stated that Derrick Deshotel was present to give notice of plans for 509 Pine Street. Ken Kelly made a motion to add to the agenda the discussion of 509 Pine Street. Mea Dillehay seconded. Ken Kelly-yea, Stacy Weldon-yea, Mea Dillehay-yea for unanimous vote to add to the agenda. Mayor Green asked for public comments. None given. Mr. Deshotel stated that he has begun to tear down the condemned structure and will take him a while due to the weather has been rainy for equipment. Ken Kelly made a motion to allow him 90 days to remove the structure and clean up, if not complete, he must come back before the council. Mea Dillehay seconded. All in favor.
9. POLICE CHIEF
A. Not present.
10. FIRE CHIEF
A. Gave monthly report, no calls.
B. Stacy Weldon made a motion to pass Resolution 112-2024 to create the position of a Fire Department Treasurer. Ken Kelly seconded. All in favor. Mayor Green stated she appoints Lorrie Odom as Fire Department Treasurer.
C. Chief Sweat reported that the handheld radios had been received and an inventory list was made.
11. MAYOR’S REPORT
*Old Business-none
*New Business
A. Auditor Royce Scimemi gave the Annual Financial Report for FY 2022-2023.
B. Stacy Weldon made a motion to accept the Annual Financial Report for FY 2022-2023. Mea Dillehay seconded. All in favor.
C. Ken Kelly made a motion to appoint Auditor Royce Scimemi as the Auditor for FY 2023-2024. Mea Dillehay seconded. All in favor.
D. Denise Lee, Clerk opened bids for movable surplus AC units and Gas heaters with minimum bid of $75 each.
•1 bid received from Erica Morel in the amount of $75.00 for Air Conditioner Unit #1. Ken Kelly made a motion to award the bid to Eric Morel. Stacy Weldon seconded. All in favor.
•1 bid received from Erica Morel in the amount of $75.00 for Air Conditioner Unit #3. Ken Kelly made a motion to award the bid to Erica Morel. Stacy Weldon seconded. All in favor.
•1 bid received from Erica Morel in the amount of $75.00 for Air Conditioner Unit #4. Ken Kelly made a motion to award the bid to Erica Morel. Stacy Weldon seconded. All in favor.
•No bids received on AC unit #2 and no bids received for Gas Heaters #1, #2 and #4.
The Village of Elizabeth reserved the right to reject any and all bids and remove the item of movable property from sale prior to opening of bids.
Stacy Weldon made a motion to rebid these items and the bids to be opened at March 11, 2024 council meeting. Ken Kelly seconded. All in favor.
12. VILLAGE ATTORNEY
A. Heather Sutton, Village Attorney gave update on Clinic Lease addendum that it had been signed and executed.
B. A Quit Claim Deed was done on the sale of 307 Cypress St. Village is waiting on notarized signatures to complete the sale.
C. Briefed council on amending Ordinance 21 Building Codes-permit requirement for demolition.
13. COUNCIL
A. Ken Kelly introduced amendment to Ordinance 21 Building Codes- amend to require permits prior to any demolition of structures.
B. Ken Kelly made a motion to pass Resolution 109-2024 LCDBG Procurement Policy. Stacy Weldon seconded. All in favor.
14. Ken Kelly made a motion for Council to approve expenses for January 2024 and comparison of actual expenses to budget. Mea Dillehay seconded. All in favor.
15. Ken Kelly made a motion to adjourn. Mea Dillehay seconded. All in favor.
APPROVED by:
/s/Mandy L Green, Mayor
ATTEST by:
/s/Denise Lee, LCM Clerk
*Public hearing for amendment to Ordinance 21 Building Codes to amend the requirement for permits to any demolition of structures on March 11, 2024 @ 6:30pm at Elizabeth Community Center.
(PUBLISH: FEBRUARY 29, 2024)1T
PUBLIC NOTICE
Village of Elizabeth
Resolution 106-2024 Authorizing
Award for Bids February 12, 2024
At a Meeting of the Mayor and Board of Aldermen of the Village of Elizabeth, Louisiana, held on Monday, February 12, 2024, at which meeting a quorum was present, due notice of same having been made according to law, the following Resolution was made:
WHEREAS, the Village of Elizabeth desires to construct the Water Well Improvements; and
WHEREAS, bids for the Water Well Improvements project have been received and read aloud,
WHEREAS, the Village of Elizabeth has received a recommendation from their Engineer that the contract be awarded to the lowest responsive, responsible bidder; and;
NOW THEREFORE BE IT RESOLVED that, by the Mayor and the Board of Alderman, that the contract for the construction of the ARPA/WSP Water Well Improvements project be awarded to Continental Drilling and Service, Inc. for the base bid of $298,717.00, plus Additive Alternate No. 1 in the amount of $2,850.00 for a total awarded contract price of $301,567.00, contingent upon concurrence of the funding agency Office of Community Development and subject to the availability of funds and;
BE IT FURTHER RESOLVED that, subject to approval by the Office of Community Development, Mayor Mandy L. Green is hereby authorized, on behalf of the Village, to sign all contract documents required for the construction of the Water Well Improvements.
Village of Elizabeth
ARPA/WSP Water Well Improvements
LAWSP10903
This Resolution being submitted to a vote, the vote thereon was as follows:
YEAS: 3
NAYS: 0
ABSENT AND NOT VOTING: 0
And the Resolution was declared adopted on this, the 12th day of February, 2024.
APPROVED:
/S/Mandy L. Green, Mayor
ATTEST:
/S/Denise Lee, Village Clerk
Certificate of Recording Officer:
This is to certify that the above is a true and correct copy of a Resolution passed on February 12, 2024, and filed in the Council Minutes of the Village of Elizabeth, Allen Parish, Louisiana.
/S/ Denise Lee, Village Clerk
(PUBLISH: FEBRUARY 29, 2024)1T
PUBLIC NOTICE
VILLAGE OF ELIZABETH
RESOLUTION 109-2024
ADOPTING LCDBG PROCUREMENT POLICY
WHEREAS, the Village of Elizabeth has been afforded the opportunity to apply and participate in the State of Louisiana 2022/2023 Community Development Block Grant Program administered by the Louisiana Office of Community Development; and,
WHEREAS the State of Louisiana requires the establishment of uniform procedures in compliance with OMB Circular A-102;
NOW THEREFORE BE IT RESOLVED, by the Village of Elizabeth, that the attached policy entitled “Procurement Procedures Relative to the LCDBG Program” is hereby adopted.
Passed, approved and adopted this 12th day of February, 2024.
Approved by:
/s/Mandy L Green, Mayor
Attest by:
/s/Denise Lee, LCMClerk
CERTIFICATE
I, Denise Lee, Clerk for the Village of Elizabeth, do hereby certify that the above and foregoing constitutes a true and correct copy of a Resolution passed, approved, and adopted by the Village of Elizabeth on the 12th day of February 2024.
/s/Denise Lee, LCM Clerk
(PUBLISH: FEBRUARY 29, 2024)1T
PUBLIC NOTICE
VILLAGE OF ELIZABETH
LOUISIANA
RESOLUTION NO. 110-2024
A RESOLUTION OF THE VILLAGE OF ELIZABETH
2023 Allen Parish Multi-Jurisdiction Hazard Mitigation Plan
WHEREAS the VILLAGE OF ELIZABETH Board of Aldermen recognizes the threat that natural hazards pose to people and property within VILLAGE OF ELIZABETH; and
WHEREAS the VILLAGE OF ELIZABETH has prepared a multi-hazard mitigation plan, hereby known as 2023 Allen Parish Multi-Jurisdiction Hazard Mitigation Plan in accordance with the Disaster Mitigation Act of 2000; and
WHEREAS, 2023 Allen Parish Multi-Jurisdiction Hazard Mitigation Plan identifies mitigation goals and actions to reduce or eliminate long-term risk to people and property in VILLAGE OF ELIZABETH from the impacts of future hazards and disasters; and
WHEREAS adoption by the VILLAGE OF ELIZABETH BOARD OF ALDERMEN demonstrates their commitment to the hazard mitigation and achieving the goals outlined in the 2023 Allen Parish Multi-Jurisdiction Hazard Mitigation Plan .
NOW THEREFORE, BE IT RESOLVED BY THE VILLAGE OF ELIZABETH, LOUISIANA, THAT:
Section 1. In accordance with PRESENTATION OF THE RESOLUTION 110-2024 in regular meeting on February 12, 2024 and, THE VILLAGE OF ELIZABETH BOARD OF ALDERMEN adopts the 2023 Allen Parish Multi-Jurisdiction Hazard Mitigation Plan .
ADOPTED by a vote of 3 in favor and 0 against, and 0 abstaining, this 12th day of February, 2024.
Approved by:
/s/Mandy L Green, Mayor
ATTEST by:
/s/Denise Lee, LCM Clerk
APPROVED AS TO FORM: /s/Mandy L Green, Mayor
(PUBLISH: FEBRUARY 29, 2024)1T
PUBLIC NOTICE
Village of Elizabeth
Resolution Authorizing Award for Bids
February 12, 2024
At a Meeting of the Mayor and Board of Aldermen of the Village of Elizabeth, Louisiana, held on Monday, February 12, 2024, at which meeting a quorum was present, due notice of same having been made according to law, the following Resolution was made:
WHEREAS, the Village of Elizabeth desires to construct the Sewer Improvements; and
WHEREAS, bids for the FY 22 LCDBG Sewer Improvements project have been received and read aloud,
WHEREAS, the Village of Elizabeth has received a recommendation from their Engineer that the contract be awarded to the lowest responsive, responsible bidder; and;
NOW THEREFORE BE IT RESOLVED that, by the Mayor and the Board of Alderman, that the contract for the construction of the FY 22 LCDBG Sewer Improvements project be awarded to Womack and Sons Construction Group, LLC for the base bid of $1,083,637.00, contingent upon concurrence of the funding agency State of Louisiana, Office of Community Development Block Grant (LCDBG) and subject to the availability of funds and;
BE IT FURTHER RESOLVED that, subject to approval by the State of Louisiana, Office of Community Development Block Grant (LCDBG), Mayor Mandy L. Green is hereby authorized, on behalf of the Village, to sign all contract documents required for the construction of the Sewer Improvements.
Village of Elizabeth
LCDBG Sewer Improvements
FY 22 LCDBG 2000780753
This Resolution being submitted to a vote, the vote thereon was as follows:
YEAS: 3
NAYS: 0
ABSENT AND NOT VOTING: 0
And the Resolution was declared adopted on this, the 12th day of February, 2024.
Approved by:
/s/Mandy L Green, Mayor
ATTEST:
/s/Denise Lee, LCM Clerk
Certificate of Recording Officer:
This is to certify that the above is a true and correct copy of a Resolution passed on February 12, 2024, and filed in the Council Minutes of the Village of Elizabeth, Allen Parish, Louisiana.
/s/Denise Lee, Village Clerk
(PUBLISH: FEBRUARY 29, 2024)1T
PUBLIC NOTICE
Village of Elizabeth
RESOLUTION NUMBER 112-2024
A RESOLUTION CREATING THE POSITION OF FIRE DEPARTMENT TREASURER
WHEREAS, the Village of Elizabeth (hereinafter referred to as “ the Village”) recognizes that the functions of the municipal government can be performed more economically and efficiently by creating a new position in the Village of Elizabeth Fire Department entitled “Fire Department Treasurer” (hereinafter referred to as “the Treasurer”);
WHEREAS, the Village wishes to create a position entitled “Fire Department Treasurer”;
WHEREAS, the Treasurer will be appointed by the Mayor of the Village on a term by term basis of one year to begin on February 13, 2024 and to end on January Council meeting of each calendar year; Mayor to reappoint at each January Council meeting,
WHEREAS, the Treasurer will be bonded to protect the Village against activities that can harm the Village that arise from the handling of monies; and
WHEREAS, the Treasurer would be responsible for collecting monies from fundraising event(s) held by the Village of Elizabeth Fire Department and thereafter reporting and delivering monies to the Village of Elizabeth Clerk and/or the Village of Elizabeth Accounts Receivable Clerk on the next business day following a fundraising event(s).
NOW, THEREFORE, BE IT RESOLVED by the Mayor and the Board of Aldermen of the Village of Elizabeth:
SECTION ONE: The Village of Elizabeth hereby creates a position entitled “Fire Department Treasurer” wherein the Treasurer shall be bonded and responsible for the collection of monies from fundraising event(s) held by the Village of Elizabeth Fire Department;
SECTION TWO: The Treasurer shall be responsible for reporting and delivering monies to the Village of Elizabeth Clerk and/or the Village of Elizabeth Accounts Receivable Clerk on the next business day following a fundraising event(s);
SECTION THREE: If any section, paragraph or provision of this Resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this Resolution;
SECTION FOUR: All prior Resolutions and Ordinances in conflict or inconsistent herewith are hereby expressly repealed only to the extent of such conflict or inconsistency; and
SECTION FIVE: This Resolution shall be in effect immediately from and after its passage and approval.
YEAS: 3 NAYS: 0 ABSENT: 0 ABSTAIN: 0
APPROVED and ADOPTED by the Mayor and Board of Aldermen of the Village of Elizabeth this 12th day of February, 2024.
CERTIFICATE OF ADOPTION
I hereby certify that the foregoing is a true copy of the Resolution passed at the regular meeting of the Village of Elizabeth, Louisiana, held on the 12th day of February, 2024..
/s/Denise Lee, LCM Clerk
(PUBLISH: FEBRUARY 29, 2024)1T
PUBLIC NOTICE
ALLEN PARISH WATER DISTRICT NO 1
BOARD MEETING MINUTES JANUARY 2024
The meeting was called to order at approximately 6:00 p.m., January 22, 2024
Members present: John Strother, II, Bill Randolph, Randy Welch, Bruce Wheat, and Caleb Hussong
Absentees:
Minutes from the last meeting held on December 11, 2023, were given. A motion to accept minutes was made by Bruce Wheat, seconded by Randy Welch, with no opposition.
The financial report was given for December 2023. A motion to accept the financial report was made by Bill Randolph, seconded by Caleb Hussong, with no opposition.
Old Business: No Old Business
New Business: Randy Welch motioned to make Amanda Hussong’s monthly salary $1,408.00. The motion was 2nd by Bill Randolph.
Motion to adjourn made by Randy Welch seconded by Bruce Wheat.
**This Institution is an equal opportunity provider**
(PUBLISH: FEBRUARY 29, 2024)1T